Printing – General Reference Steps
This guide provides general information about printing from a USB or wirelessly-connected printer. Steps may vary depending on your device and operating system.
- Open the file you wish to print on your computer.
- Use the keyboard shortcut Ctrl + P (Windows) or Cmd + P (Mac) to open the print dialog.
- In the print dialog, select your printer from the list of available devices.
- If your printer does not appear, verify that the printer is powered on and connected to the same network as your computer. For general connection guidance, refer to your printer's documentation.
- Adjust print settings (such as copies, orientation, or paper size) as needed – this step is optional.
- Click the Print button to send the document to the printer.
* Steps may differ based on the specific printer model and software version.
Scanning – General Reference for Windows
This guide provides general information about scanning documents or photos from a multifunction printer to a Windows computer.
- Ensure your printer's scanning software is installed. You can check the printer manufacturer's official website for software downloads.
- Place your document or photo on the scanner glass or into the automatic document feeder (ADF), depending on your printer model.
- Open your scanning software – this is typically named HP Scan (for printers released 2011 and later) or HP Solution Center (for earlier models).
- Follow the on-screen prompts to preview and capture the scan.
- Choose your desired scan settings (quality, color, file type) and select a destination folder on your computer to save the scanned file.
- Click Scan to capture the document and save it to your specified location.
* Scanning software availability and features may vary by printer model and operating system.
Faxing – General Reference Steps
This guide provides general information about sending a fax from a fax-enabled printer. Setup and functionality may vary by model.
- Verify that your printer is properly connected to a working phone line and has fax functionality enabled.
- Place the document you wish to fax face-up or face-down in the input tray, depending on your printer's orientation requirements.
- If your printer has a dedicated fax option on the control panel, select it before proceeding.
- Adjust fax settings (such as resolution or contrast) if needed – this step is optional.
- Dial the recipient's fax number using the printer's keypad. Be sure to include any area codes or extension numbers.
- Press the Send, Start, or Fax button to begin transmission.
* Fax capabilities and settings vary by printer model. Check your printer documentation for specific instructions.
